This article compiles the most frequently asked questions about licences and access rights in the YL tool. Below, we explain who needs a licence, when a licence is required and how the tool can be used by invitation.
In this article:
- Who needs a licence for the YL tool?
- When do I need a licence?
- Can the YL tool be used without a licence?
- Does every invited user need a licence?
- What roles and access rights are available in the YL tool?
- Can the project manager be someone other than the project owner?
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How many project managers can be appointed to a project at the same time?
Licence requirements
Who needs a licence for the YL tool?
A licence is only required for people who act as the project manager or project owner in a project. Other users can participate in the project by invitation without their own licence.
When do I need a licence?
A licence is required when you act as the project manager in a project. The project manager is responsible for the project’s content, objectives and key functions related to the audit.
Can the YL tool be used without a licence?
Yes. The YL tool can be used by invitation without a separate licence if the user does not act as the project manager or project owner.
Does every invited user need a licence?
No. Invited users do not need their own licence, provided that they do not act as the project manager or project owner during the project lifecycle.
Roles and access rights
YL tool user roles and access rights
The following roles and associated access rights are used in the YL tool:
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Environmental classification web service administrator (Ympäristöluokitus‑verkkopalvelun pääkäyttäjä, licence management)
Can see all the company’s projects in the tool. Requires a licence. -
Project manager
The project manager is responsible for the project’s content, objectives and key functions related to the audit. In the YL tool, the project manager has specific responsibilities and rights, such as defining objectives and checking the terms before the audit. Due to these critical functions, the project manager role requires a licence.- Right to create a new site and project and order an audit
- Invites users to the project and defines the access rights of the invited users.
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Invited user
Can view the project by invitation. An invited user does not need a licence. Project-specific access and limited access rights.- Completes the project details
- Reviews and reads the information completed for the project
- Can read the contents of the criteria
Can the project manager be someone other than the project owner?
Yes. The project manager does not need to be the project owner. The project manager could, for example, be an environmental consultant or another person responsible for implementing the project.
How many project managers can be appointed to a project at the same time?
Up to two project managers can be appointed to a project at a time. However, the project manager can be changed as needed during the project lifecycle. Read more in the article Inviting users to a project in the Rakennustieto environmental classification tool (YL tool).